The Fraser Institute, one of Canada’s leading economic and social research and education organizations, is now accepting applications for an Office Manager in its growing Montreal office. Associate.

Role & Responsibilities

Reporting to the Directrice, Québec et la Francophonie, the Office Manager will provide administrative support for a variety of programs and personnel. The demands of this position require a highly organized, hands-on and detail-oriented administrative professional who enjoys working in a team, in a busy, sometimes high-pressure environment, responding to a variety of demands, to support the advancement of The Fraser Institute.

The specific tasks include:

• Providing reception and administrative support, including but not limited to: greeting visitors; keeping front of office organized and welcoming; answering front office phone; taking messages / transferring calls to voice mail; opening daily mail, preparing mail and courier packages to head office; ordering stationery and other office supplies; ordering kitchen supplies and keeping kitchen tidy;negotiating rates with suppliers; newspaper and journal ordering; filing and archiving; providing administrative support for various  projects (mailouts, invitations, letters, etc);
• Providing basic accounting services: preparing purchase orders; managing petty cash; managing invoices; preparing and submitting employee expense claims;
• Booking travel for staff where required;
• Booking appointments for the Directrice, Québec et la Francophonie;
• Completing expense forms for staff;
• Building and managing database using Raiser’s Edge.

Qualifications:

Strong candidates will have these qualifications and experiences:

• A college degree or technical diploma;
• Excellent customer service skills;
• Pleasant phone manner;
• Superior organizational skills and an ability to follow through on details;
• Flexibility, energy and enthusiasm for being a team player;
• A proven proficiency in MS Office applications including Outlook, Excel, Word, Mail Merge and Raiser’s Edge;
• Bilingual in French and English.